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POS Simplify Access Management
POS Simplify Access Management is a powerful solution designed to streamline and simplify the process of managing access rights in your Point of Sale system. With intuitive controls, customizable permissions, and secure access management, you can easily assign, monitor, and adjust user roles in real-time. Whether you're a small business or a large enterprise, our app ensures a seamless and secure experience for managing access, improving efficiency, and protecting sensitive data. Simplify your POS system today with smarter access control.
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Features
Advanced POS Access Rule Management
This feature allows administrators to define detailed access rules for one or multiple POS shops. Each rule can be applied selectively, ensuring different shops follow different operational controls. It provides a centralized way to manage POS behavior without modifying core POS settings, making it flexible and scalable for multi-store businesses.
Customizable Permissions
Our customizable permissions feature allows you to tailor access levels for individual users. You can fine-tune each user's ability to view, edit, or approve transactions, manage inventory, and generate reports. With this flexibility, you can ensure that your employees only have access to what they need to do their jobs, minimizing the risk of accidental or intentional misuse of the system.
Employee & User-Based POS Control
The app supports both single-user POS and multi-employee POS environments. Depending on the POS configuration, access can be assigned either to system users or to HR employees. Built-in validation ensures that the same user or employee cannot be assigned to multiple access rules within the same POS shop, preventing conflicts and misconfigurations.
POS Button Visibility & Action Restrictions
This feature enables complete control over POS interface buttons such as Payment, Validate, Invoice, Refund, Quotation, and Ship Later. Administrators can hide or disable sensitive actions to prevent unauthorized operations. It helps enforce business policies, reduce mistakes at the cashier level, and simplify the POS screen for staff.
Numpad & Price Modification Control
The app restricts cashier-level price manipulation by disabling numpad functions like quantity change, price change, discount application, and plus/minus adjustments. Backspace buttons can also be hidden to avoid accidental edits. This ensures pricing integrity and minimizes revenue loss due to unauthorized discounts or changes.
Product Category & Payment Method Restrictions
With this feature, businesses can limit access to specific POS product categories and payment methods per rule. This is useful for role-based selling, promotional counters, or restricted items. Payment method restrictions help control cash handling, refunds, and alternative payment usage based on staff authorization.
POS Session, Cash & Debug Security
This feature enhances POS operational security by hiding Close POS, Cash In/Out, and Debug windows. It prevents staff from closing sessions prematurely, manipulating cash balances, or accessing technical debugging tools. This ensures better session control, accountability, and system stability in live POS environments.
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1.) POS Access Rule Configuration
POS Access Rule configuration form where administrators can create and manage access rules for specific POS shops. Users can enable or disable rule application, select POS shops, and assign users or employees based on POS type. It serves as the central control panel for managing POS permissions.
Navigation : Point of Sale → Configuration → POS Simplify Acccess
2.) POS Interface with Disabled Numpad & Price Controls
The POS frontend where critical numpad actions such as Quantity, Price, Discount, and Plus/Minus buttons are restricted. These controls are disabled based on the applied POS access rule, preventing unauthorized price or quantity modifications by cashiers.
3.) Numpad, Price & Quantity Restriction Settings
Highlights the Numpad / Price / Qty configuration tab in the access rule. Administrators can disable price changes, quantity updates, discount application, plus/minus buttons, and hide backspace buttons. This ensures strict pricing control and reduces billing errors or misuse.
4.) POS Screen with Restricted Action Buttons
POS interface where action buttons such as Quantity, Discount, and Price are visually hidden or disabled. The interface becomes simplified and role-based, allowing cashiers to focus only on permitted operations as defined by the access rule.
5.) Customer Button Restriction in POS
How the Customer button is hidden from the POS interface when restricted. Cashiers are unable to select or manage customers during order creation, ensuring customer data protection and controlled customer assignment.
6.) Customer Access Control Settings
This configuration screen allows administrators to manage customer-related permissions. Options include hiding the customer button, disabling customer creation, and preventing customer record editing directly from the POS. This feature helps maintain clean customer data and avoids unauthorized changes.
7.) POS Interface with Customer Button Hidden
The POS interface operates without customer selection when the Customer button is disabled. Orders can be processed without linking customer records, ensuring faster checkout where customer association is not required. This setup is suitable for restricted or simplified POS workflows.
8.) Customer List with Create and Edit Options Enabled
The customer list allows searching and selecting existing customers for POS orders. Options to create new customers and edit customer details are available for authorized users. This configuration supports full customer management directly from the POS interface.
9.) POS Access Rule - Customer Permission Settings
Customer-related permissions are configured at the POS access rule level. Administrators can disable customer creation and editing while keeping customer selection active. These rules are applied per POS shop and user to ensure controlled access.
10.) Customer List with Create and Edit Restricted
The customer list remains accessible for searching and assigning customers to orders. Customer creation and edit actions are removed based on applied access rules. Only viewing customer details and order history remains available.
11.) POS Order Screen with Payment Button Available
The POS order screen allows cashiers to proceed directly to payment using the Payment button. Products can be added, quantities adjusted, and totals reviewed before moving to the payment step. Access to the payment action depends on configured POS access rules.
12.) POS Access Rules - Payment Button Configuration
The POS Access configuration enables administrators to control the visibility of the Payment button. By enabling or disabling this option, payment actions can be restricted for specific users or POS shops. This helps enforce approval workflows and controlled checkout processes.
