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POS Hotel Management - Advanced Room Booking & Operations
Transform your Odoo POS into a powerful, real-time hotel operations engine. Manage reservations, walk-ins, group bookings, advance payments, and housekeeping from a stunning, unified dashboard.
Features
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Features
Housekeeping & Room Readiness Tracking
Coordinate front desk and cleaning teams through a shared, live status system. Cleaning staff can mark rooms as dirty or ready from a dedicated interface, instantly updating availability. This eliminates miscommunication and accelerates room turnover during busy periods.
Secure Advance Payment Enforcement
Protect revenue by enforcing mandatory advance payments before room activation. Configure deposit rules per room category using fixed amounts or percentages.
Flexible Booking & Stay Duration Control
Handle both full-day stays and short-duration hourly bookings from the same POS interface. Pricing, availability, and stay rules adjust automatically based on the selected duration. This flexibility helps maximize room utilization and supports a wider range of guest use cases.
Intelligent Guest Check-In Workflow
Speed up front desk operations with a smart registration flow optimized for both walk-ins and returning guests. The system instantly searches existing guest records while allowing fast manual entry when needed.
Real-Time Room Operations Dashboard
Monitor your entire room inventory from a single, interactive dashboard built directly into Odoo POS. Instantly view room availability, occupancy status, and cleaning readiness with visual indicators. Filters by floor and room type allow staff to respond quickly to guest needs without navigating complex menus.
Screenshot
1.) Hotel Configuration Menu
The centralized backend configuration menu. This intuitive layout allows hotel administrators to easily navigate and manage core property settings, including floor plans, housekeeping staff, room services, and room categories.
2.) Property Management Setup
The Property configuration screen where administrators define distinct hotel locations or buildings. Here, the "Grand Plaza Hotel" is established with its corresponding floor hierarchy, ensuring accurate grouping of rooms.
3.) Floor Plan & Room Mapping
The Floor configuration view detailing the specific layout of the "First Floor." It provides a clear, tabular overview of all rooms assigned to this floor, displaying their designated categories and real-time operational statuses (Available, Occupied, or Dirty).
4.) Room Category Rules
The Room Category settings for the "Penthouse." This screen defines essential booking parameters, including maximum adult and child occupancy limits, and links the room type directly to its corresponding billing product for the POS.
5.) Advanced Product Pricing & Payments
The specialized "Hotel Configuration" tab on the Odoo Product form. This highlights the module's advanced billing capabilities, allowing managers to set distinct hourly and full-day rates, as well as enforce mandatory advance payment rules (e.g., a fixed $250 deposit).
6.) Housekeeping Staff Assignment
The standard Odoo Employee profile enhanced with a custom "Is Room Cleaner" toggle. Enabling this feature grants the employee specific routing and permissions within the POS Housekeeping dashboard.
7.) Individual Room Profile
The detailed backend view of a single hotel room (Room 101). It displays the room's category, its physical location (First Floor), and the specifically assigned housekeeper responsible for turning the room over.
8.) Global POS Hotel Settings
The primary Point of Sale settings menu showcasing the dedicated "Hotel Management in POS" block. This allows administrators to seamlessly override standard retail POS branding with custom hotel names and logos (e.g., UrbanStay) for the front desk.
9.) The Live Room Dashboard
The main front desk interface featuring a premium, 3D "claymorphic" design. This highly responsive grid provides receptionists with an instant visual overview of the entire property, utilizing color-coded cards to indicate which rooms are available for booking.
10.) Registration Wizard (Full-Day Stay)
The seamless check-in wizard handling a standard 24-hour reservation. The smart guest input is visibly linked to an existing database profile (Abigail Peterson), and the system automatically calculates the 50% advance payment required for the selected suite.
11.) Registration Wizard (Hourly Stay)
The check-in wizard dynamically adapting to a short-term, hourly stay. The UI seamlessly shifts from date selectors to time/hour inputs, recalculating the folio total ($45.00) based on the specific hourly rate configured in the backend.
12.) Advance Payment Enforcement
A strict security prompt intercepting the checkout process. If a room category requires a deposit, the POS automatically blocks the final validation and forces the cashier to collect the minimum required advance via the payment terminal.
13.) Professional Guest Folio Receipt
The final printed receipt generated straight from the POS. It acts as an official guest folio, clearly detailing the specific room booked, the stay duration (1 Hour), the linked guest profile, and the captured payment.
14.) Live "Occupied" Room Status
The main dashboard instantly updating to reflect a successful check-in. Room 201 transforms into a red "Occupied" card, displaying a secure lock icon, the current guest's name, and their expected checkout time for immediate front desk visibility.
15.) Seamless Group Bookings
The intuitive multi-select feature for group reservations. By simply clicking multiple available rooms (Rooms 101, 102, 103), the receptionist can group them into a single master folio, allowing a family or tour group to be checked in and billed together.
16.) Master Occupancy Calendar
A comprehensive, visual ribbon calendar built directly into the POS. Receptionists can easily scroll through weeks or months to track continuous stays, visualize future availability, and manage daily arrivals or departures using the interactive Daily Manifest sidebar.
17.) All Reservations Grid
A centralized, searchable list of all hotel reservations accessible from the POS. It provides a clean summary of reference numbers, guests, and dates, while offering color-coded status badges and quick-action buttons for managing stays.
18.) Reservation Summary (Checked Out)
A detailed popup summarizing a completed stay. For historical or finalized records, front desk staff can review the exact check-in/out times, total duration, and occupancy details without leaving the main POS application.
19.) Reservation Summary (Confirmed / Quick Check-In)
A dynamic management popup for upcoming reservations. If a booking is confirmed but not yet active, receptionists are presented with a green "Quick Check-In" button to instantly activate the stay the moment the guest arrives at the desk.
20.) Housekeeping Action Dashboard
A dedicated, streamlined interface for the cleaning staff. This screen filters out the noise and strictly displays rooms that require cleaning, providing large, accessible buttons to instantly mark a room as "Clean" and update the front desk availability.
21.) Backend Reservation Audit & Tracking
The comprehensive backend view of a generated reservation (RES/2026/0003). It demonstrates perfect two-way synchronization: the "Actual Dates" capture the exact seconds the POS buttons were pressed, while the Odoo chatter automatically logs a complete, unalterable audit trail of every status change.
User Guide
