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Manager Validation in Point of Sale
POS Manager Validation enhances security in Point of Sale by enforcing manager authentication before allowing sensitive POS operations. The module helps prevent unauthorized actions by cashiers and ensures stronger financial control by requiring approved managers to validate critical activities such as price changes, discounts, refunds, cash in/out, and order deletion. It supports both PIN-based and password-based validation
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Manager Authentication for POS Actions
POS Manager Validation enforces manager approval before executing sensitive POS operations. When a cashier attempts restricted actions such as refunds, price changes, or cash control, the system prompts for manager authentication.
Dual Validation Methods (PIN & Password)
The module supports both PIN-based and password-based validation, providing flexibility to match different business security policies. Managers can quickly approve actions using a secure PIN for fast operations or a password for enhanced protection.
Complete Control Over Critical POS Operations
POS Manager Validation allows businesses to protect key POS actions including cash in/out, discount mode, price modification, refunds, and order deletion. Each restricted operation requires manager approval, ensuring consistent enforcement of company policies.
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1.) Enable POS Manager Validation from Settings
Activate POS Manager Validation directly from the system settings. This option allows administrators to enable or disable POS validation globally
Navigation : Setting → INKERP → POS Validation
2.) Configure POS Manager Validation Rules
Define detailed manager approval rules for POS operations such as deleting orders, changing prices, applying discounts, processing refunds, cash in/cash out, payments, and invoicing. Administrators can also select authorized managers, choose the validation method (PIN or password), and enable the virtual keyboard for secure input.
Navigation : Setting → Point of Sale → POS Validation Configuration
3.) Manager PIN and Password Setup
Set up manager credentials from the user configuration screen. Each manager can be assigned a secure POS PIN and password, which will be used to approve restricted POS actions during live sales operations.
Navigation : Setting → Users → User
4.) Manager Approval for Deleting POS Orders
When a cashier attempts to delete an active POS order, a manager validation popup is displayed. This ensures that order deletions are performed only with proper authorization, preventing accidental or unauthorized removal of sales data.
5.) Manager PIN Validation for Removing Order Lines
Restrict the removal of products from an order by requiring manager approval. A secure PIN validation popup appears before allowing the cashier to remove order lines, ensuring better control over order modifications.
6.) Manager Approval for Discount Mode
Protect discount mode by requiring manager validation before applying any discounts. This prevents unauthorized discount usage and ensures that price reductions follow business approval policies.
7.) Manager Approval for Price Change Mode
When a cashier switches to price modification mode, manager authentication is required. This feature prevents unauthorized price changes and maintains consistent pricing integrity across POS transactions.
8.) Secure Payment Validation with Manager Approval
Before proceeding to the payment screen, the system prompts for manager approval. This adds an extra layer of security to payment processing, ensuring only authorized transactions are completed.
9.) Manager Validation for Invoice Generation
Require manager approval when generating invoices from the POS. This ensures invoices are created only with proper authorization, reducing invoicing errors and maintaining financial accuracy.
10.) Manager Approval for Payment Method Selection
Restrict access to payment methods such as cash, card, or customer account by requiring manager validation. This ensures controlled usage of payment options and prevents unauthorized payment method changes.
11.) Manager Approval for Cash In / Cash Out
When a cashier selects the Cash In or Cash Out option from the POS menu, the system requires manager authorization. This ensures that all cash movements are properly controlled and approved, helping maintain accurate cash drawer balances.
12.) Manager PIN Validation Popup
A secure PIN-based validation popup appears when a restricted POS action is triggered. The manager must enter a valid PIN to approve the action, allowing quick and secure authorization directly within the POS interface.
13.) Configure Validation Method and Virtual Keyboard
Administrators can choose the manager validation method (PIN or Password) from POS settings. The virtual keyboard option can also be enabled to provide secure and touch-friendly credential input on POS devices.
Navigation : Setting → Point of Sale → POS Validation Configuration
14.) Manager Password Validation with Virtual Keyboard
When password-based validation is selected, a secure password popup with a virtual keyboard is displayed. This allows managers to safely enter their credentials on touchscreen POS systems while approving restricted actions.
User Guide
