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MRP Subcontracting Work Orders
The Subcontract Work Orders module brings external manufacturing tasks directly into your primary production workflow. It automates the complex logistics of external operations by instantly generating vendor purchase agreements and managing the outbound delivery of required raw materials. Once the external task is completed, the system manages the receipt of finished goods to accurately update internal stock levels and track operational costs. Ultimately, this provides complete end-to-end traceability for off-site inventory while keeping your overarching manufacturing schedule perfectly aligned and organized.
Features
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Features
Automated Component Replenishment
This capability automatically evaluates internal warehouse inventory against the specific component requirements of a newly confirmed subcontract order. If raw material shortages are detected, the application immediately initiates secondary procurement requests to primary suppliers, preventing manufacturing delays and streamlining supply chain logistics before the material delivery phase begins.
Subcontractor Progress
A secure external data channel enables third-party vendors to transmit operational updates directly back to the primary system. When the subcontractor updates their work status or logs operational times, the application automatically synchronizes the corresponding production milestones and material consumption records in real time without requiring manual administrative intervention.
Dynamic Vendor Lead-Time Forecasting
This intelligence capability calculates highly accurate expected arrival dates by evaluating real-time logistical constraints and historical vendor completion histories. By dynamically adjusting the planned fulfillment schedule on related purchase and receipt documents, the system provides production planners with reliable timelines for all downstream manufacturing dependencies.
Automated Service Cost Reconciliation
Upon the final validation of incoming finished goods returning from an external vendor, the system automatically triggers financial reconciliation workflows. It extracts verified unit costs directly from the active subcontract agreement to pre-populate vendor billing records, ensuring accurate accounting and eliminating manual entry variances.
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1.) Full App Enable or Disable Boolean
A core boolean configuration dictates the active state of the entire subcontracting application. Toggling this boolean value enables or disables the full app's overarching functionality, controlling whether the system can automatically process subcontract records and generate their corresponding logistical documents.
Navigation : Settings → INKERP
2.) Configuring Subcontracting Operations
Routing operations can be designated for subcontracting by specifying a designated supplier and the associated cost per unit. This associates a specific manufacturing step, such as an assembly task, directly with an external vendor.
Navigation : Manufacturing → Configuration → Operations
3.) Assigning Components in the Bill of Materials
The Bill of Materials lists all required components to manufacture a product and specifies exactly which components are consumed during the subcontracted operation. This ensures the correct raw materials are allocated for the external vendor to use during their task.
Navigation : Manufacturing → Products → Bills of Materials
4.) Confirming a Manufacturing Order
A new manufacturing order is generated for the final product. Confirming this order initiates the production process and transitions the order from a draft state to a confirmed state, readying all associated tasks and component requirements.
Navigation : Manufacturing → Operations → Manufacturing Orders
5.) Initiating the Subcontract Order
Upon confirming a manufacturing order, tasks designated for external vendors become actionable within the work orders list. Activating the subcontract command for a specific operation instantly bridges internal production with external procurement. This action generates the foundational record required to manage vendor logistics, track off-site progress, and prepare the necessary purchase and delivery documents.
Navigation : Manufacturing → Operations → Manufacturing Orders
6.) Reviewing the Subcontract Record
Activating the subcontracting process generates a dedicated record for the external operation. This comprehensive overview consolidates critical information, including manufacturing references, vendor assignments, and expected service costs. It acts as the central command point for the operation, providing the necessary foundation to formally request vendor services and organize the physical transfer of raw materials.
Navigation : Manufacturing → Manufacturing Orders → Subcontract Order
7.) Managing the Subcontract Procurement
Initiating the material purchase action creates a formal Request for Quotation directed to the designated external vendor. This procurement document outlines the financial and logistical expectations for the subcontracted service, detailing the specific product, required quantities, agreed-upon unit costs, and anticipated delivery deadlines to ensure accurate financial tracking and vendor accountability.
Navigation : Manufacturing → Manufacturing Orders → Subcontract Order → Purchase
8.) Initiating Outbound Material Transfer
Preparing the physical transfer of raw materials to the external vendor is the next logistical phase. If the required components are already available in internal inventory, the procurement phase can be bypassed entirely, allowing the workflow to advance directly to outbound logistics. Executing this action generates the necessary transfer document to authorize and track the shipment of materials to the subcontractor's facility.
Navigation : Manufacturing → Manufacturing Orders → Subcontract Order
9.) Tracking Associated Logistics Records
Following the generation of procurement and transfer documents, the central subcontract record automatically establishes direct relationships with these newly created files. This provides production managers with immediate, consolidated access to review the associated purchase agreements and outbound material shipments, ensuring full visibility into the external operation's entire logistics chain from a single vantage point.
Navigation : Manufacturing → Manufacturing Orders → Subcontract Order
10.) Validating the Material Delivery
The delivery document tracks the raw materials being sent to the external vendor. Approving this transfer confirms that the required parts have successfully left your warehouse and are officially on their way to the subcontractor for assembly.
Navigation : Manufacturing → Manufacturing Orders → Subcontract Order → Delivery
11.) Confirming Completed Delivery
Once the outbound transfer is validated, the logistics record updates to confirm the shipment is fully processed. This completed state signifies that all required raw materials have successfully departed the internal facility and are now under the external vendor's control for the manufacturing process.
Navigation : Manufacturing → Manufacturing Orders → Subcontract Order → Delivery
12.) Preparing for Inbound Finished Goods
Following the successful dispatch of raw materials, the central subcontract record advances its lifecycle state to indicate the components are now with the external vendor. In anticipation of the completed work, the system automatically prepares an inbound transfer document. Accessing this linked receipt allows inventory managers to review the expected return of the finalized product and prepare for its arrival into stock.
Navigation : Manufacturing → Manufacturing Orders → Subcontract Order
13.) Processing Incoming Finished Goods
The incoming receipt document acts as the formal record for accepting the final manufactured product back from the external vendor. Upon physical arrival of the goods, a warehouse manager validates this transfer to officially receive the completed inventory into the internal stock, ensuring accurate accounting and availability for subsequent order fulfillment.
Navigation : Manufacturing → Subcontract Orders → Subcontracting Receipt
14.) Confirming the Completed Receipt
Upon successful validation, the inbound transfer document updates its status to signify completion. This action finalizes the formal receipt of the manufactured goods into the warehouse, closing the external logistics loop and ensuring that internal inventory levels accurately reflect the newly available finished product.
Navigation : Manufacturing → Subcontract Orders → Subcontracting Receipt
15.) Finalizing the Subcontracted Operation
Following the physical receipt of the completed goods, the corresponding production task must be formally concluded. Approving this final stage confirms that the external vendor has fulfilled their assembly requirements, effectively closing out that specific operation and updating the overall progress of the main manufacturing order.
Navigation : Manufacturing → Manufacturing Orders
16.) Verifying Operation Completion
Once the external task is concluded, the system formally updates the specific operation's status to reflect its successful execution. This update automatically logs the actual duration of the task and signals to production personnel that this designated phase of the manufacturing process is fully resolved and accounted for within the parent order.
Navigation : Manufacturing → Manufacturing Orders
17.) Accessing the Comprehensive Audit Trail
The finalized work order record serves as a complete historical audit of the external manufacturing operation. It consolidates all associated logistics and procurement records into a single, unified view, providing production managers with immediate access to the full lifecycle from the initial purchase agreement and outbound material transfer directly through to the final receipt of completed goods.
Navigation : Manufacturing → Manufacturing Orders
User Guide
