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Employee Family Details
The Employee Family Details module allows HR teams to efficiently manage and maintain complete family information for employees within Odoo. This module provides a structured approach to storing details of family members such as spouse, children, parents, and other dependents directly in the employee record. With this module, organizations can easily track important information including relationship type, contact details, nationality, occupation, and dependency status. It also supports emergency contact designation, ensuring quick access to critical information when needed. The system automatically calculates the age of each family member based on the date of birth, reducing manual effort and improving accuracy. Additionally, users can store addresses and notes, making the module highly flexible for various HR use cases. Integrated chatter functionality enables tracking of communication and activities related to family records, improving transparency and collaboration. The module also provides print-ready reports for documentation and compliance purposes. This solution enhances HR operations by centralizing employee-related data, improving accessibility, and ensuring better record management without leaving the employee form.
Features
Screenshots
Support
Service
Features
1. Manage Employee Family Members
This module allows HR teams to maintain complete family information for each employee directly within the employee profile. Users can add multiple family members such as spouse, children, parents, or other dependents with structured details.
2. Dedicated Family Records Model
Each family member is stored as a separate record linked to the employee, ensuring clean data organization and easy access. This improves scalability and simplifies future enhancements like reporting or document attachment.
3. Relation Type Management
Users can define the relationship type (e.g., Father, Mother, Spouse, Child, Other). The system also supports custom relation input when “Other” is selected, ensuring flexibility in data entry.
4. Automatic Age Calculation
The system automatically calculates the age of the family member based on the entered birth date. This eliminates manual effort and ensures accurate, real-time age tracking.
5. Contact Information Storage
Store complete contact details of family members including: Phone number Mobile number Email address This ensures easy communication in case of emergency or verification needs.
6. Emergency Contact Flag
Assign any family member as an emergency contact. This ensures quick access to important contact details during critical situations.
7. Print Family Details Report
Generate and print a professional report of employee family details. This is useful for HR documentation, compliance, and employee verification processes.
Screenshot
1. Employee Form with Family Details Tab
The section displays a structured list of family members including details such as member name, relation, gender, birth date, age, nationality, phone number, and dependency status. It allows users to view and manage all records without navigating away from the employee screen, making the process efficient and user-friendly.
2. Adding Family Member with Relation Selection
This screen demonstrates how users can add a new family member using the inline editable list. By clicking on “Add a line,” a new row is created where users can enter family details. The Relation field provides predefined options such as Father, Mother, Spouse, Son, Daughter, Brother, Sister, Guardian, and Other. This ensures standardized and consistent data entry while still allowing flexibility for different family structures.
3. Family Smart Button (Count Display)
This screen highlights the “Family” smart button available on the employee form. The button displays the total number of family members linked to the employee (for example, “Family 3”).
4. Family Details Menu
This screen shows a new menu called “Family Details”. This menu provides centralized access to all family records across all employees.
5. Family Details List View (Grouped by Employee)
Here user can see the Family Details list view, where all family records are shown and grouped by employee. Each group represents an employee and contains their associated family members.
6. Print Employee Family Details
This functionality enables HR users to quickly generate a printable version of the employee’s family information without additional steps.
Navigation : Action → Print → Employee Family Details
7. Printed Report Output
Here is the final printed report of employee family details. The report is presented in a clean and structured table format, including information such as member name, relation, birth date, age, phone number, nationality, and dependent status.
User Guide
