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Tender Management
The Tender Management System provides an end-to-end procurement and vendor lifecycle workflow, bridging an internal management backend with an external-facing vendor portal. Organizations can effortlessly publish tenders, review vendor applications, evaluate competitive commercial bids, and select winning proposals. Downstream fulfillment is streamlined through automated purchase order generation and portal-based vendor order confirmations.
Features
Screenshots
Support
Service
Features
Tender Publication and Open Applications
Publish a tender from the internal management backend to make it visible on the external vendor portal, allowing qualified vendors to submit their applications and required compliance documents.
Vendor Qualification Review
Review incoming vendor applications and compliance certificates within the backend, enabling managers to transition applicant statuses between pending, qualified, or disqualified stages.
Commercial Bid Submission
Allow qualified vendors to access active tenders on the portal, enter itemized unit pricing, delivery terms, and warranty details, and submit their formal commercial proposals.
Bid Evaluation and Winner Selection
Evaluate submitted vendor proposals using the evaluation pipeline, review competitive quotations, and formally assign the winning vendor through the winner selection dialog.
Purchase Order Generation and Confirmation
Finalize the tender lifecycle by converting the completed tender into a purchase order, enabling vendors to review order details and approve requests for quotation directly from the portal.
Screenshot
1.) Assign Manager Access Rights
Define administrative permissions for the Tender Management module within the general settings. Assigning the Manager role under a profile's Access Rights tab grants full authority to oversee the complete procurement lifecycle, including tender creation, system configuration, and vendor bid approvals.
Navigation : Settings → Users & Companies → Users
2.) Assign User Access Rights
Configure standard operational permissions for internal personnel within the system settings. Setting the User role under the profile's Access Rights tab restricts access to standard participation features, enabling staff to submit bids and track assigned workflows without administrative privileges.
Navigation : Settings → Users & Companies → Users
3.) Overview Dashboard
Monitor core key performance indicators, tender creation momentum, valuation trends, and project status distributions from a centralized overview interface. The main display provides real-time insights into active metrics, status breakdowns, and a dedicated attention queue for upcoming deadlines.
Navigation : Tender Management → Dashboard
4.) Vendor Intelligence Dashboard
Analyze supplier performance metrics, ranking top-performing vendors by awarded contract value and bid participation volume. This tab also includes a live feed tracking recent bid submissions and procurement outcomes.
Navigation : Tender Management → Dashboard
5.) Tender Categories Configuration
Manage and classify procurement projects by creating and organizing distinct tender categories. This view displays the category name, total linked tenders count, and active status indicators for each entry.
Navigation : Tender Management → Configuration → Tender Categories
6.) Required Documents Configuration
Define mandatory or optional compliance documentation needed for tender applications across different categories. The list view outlines the document name, associated category, description, and toggles for requirement status and active state.
Navigation : Tender Management → Configuration → Required Documents
7.) Vendor Directory
View and manage registered supplier profiles, complete contact details, and track their verification pipeline status through the Tender Vendor Status column.
Navigation : Tender Management → Vendors
8.) Vendor Approval Workflow
Evaluate individual supplier profiles and transition their status using the action buttons for approval or rejection. Managers can inspect business details, compliance history, and process requests directly from the vendor detail form.
Navigation : Tender Management → Vendors
9.) Tender Pipeline Kanban View
View and manage all procurement tenders organized in a visual Kanban board layout categorized by lifecycle stages. The cards summarize key details including reference numbers, timelines, estimated amounts, and current status badges.
Navigation : Tender Management → Tenders → All Tenders
10.) Tender Draft Form
Configure core tender specifications, categories, visibility settings, and timeline schedules while the record is in its initial draft stage. The form allows managers to input essential descriptions, terms, and specifications before publishing the tender to the portal.
Navigation : Tender Management → Tenders → All Tenders
11.) Published Tender Products and Services
Review the line items, required quantities, estimated unit prices, and total estimated amounts associated with a published tender. This tab allows managers to manage specific product or service requirements before opening the bidding phase to vendors.
Navigation : Tender Management → Tenders → All Tenders
12.) Tender Required Documents Tab
Review the compliance documents mandated for vendor applications under the Required Documents tab of an active tender. This view displays document names, categories, descriptions, and toggles for requirement status and active tracking.
Navigation : Tender Management → Tenders → All Tenders
13.) Public Tenders Portal
Browse and explore published procurement opportunities available for bidding through the frontend website portal. Vendors can view category tags, reference numbers, deadlines, and access options to inspect details or submit applications directly.
Navigation : Website → Public Tenders
14.) Public Tender Details Page
Inspect comprehensive specifications, required products and services, mandatory compliance documents, and terms for a selected tender on the frontend portal. Vendors can review all criteria before choosing to proceed with the application process via the apply action.
Navigation : Website → Public Tenders
15.) Tender Application Submission Form
Submit vendor proposals and required compliance documentation through the portal application form. Vendors can provide cover letter remarks, upload mandatory certificate files, and finalize their submission using the submit action.
Navigation : Website → Public Tenders
16.) Vendor Portal Tender Dashboard
Track active tenders, submitted applications, active bids, and associated purchase orders from a dedicated vendor dashboard interface. Vendors can monitor live opportunities, check status metrics, and quickly navigate to view details or apply for open projects.
Navigation : Website → Tender Dashboard
17.) Vendor Portal My Applications
Track and review all submitted tender applications directly from the vendor portal. The list view provides details on tender names, reference codes, application dates, processing statuses, and quick action options for each submission.
Navigation : Website → Tender Dashboard
18.) Tender Applications
Manage and review incoming vendor applications for all tenders in a Kanban board view. Each card provides key details including the tender reference, vendor name, submission date, uploaded document counts, and current evaluation status.
Navigation : Tender Management → Tenders → Tender Applications
19.) Tender Application Detail Form
Review individual vendor application submissions, inspect uploaded compliance documents, and execute qualification decisions. Managers can use the action buttons to transition applications between pending, qualified, or disqualified stages.
Navigation : Tender Management → Tenders → Tender Applications
20.) Tender Applications Tab
View all vendor applications linked directly to a specific tender under the Applications tab. The sub-table displays vendor names, submission dates, document counts, reviewer details, review timestamps, and approval statuses.
Navigation : Tender Management → Tenders → All Tenders
21.) Tender Bid Submission Stage
Manage the active bidding phase for qualified vendors within the tender workflow. This stage allows approved participants to submit financial and commercial proposals while managers track progress via the status bar.
Navigation : Tender Management → Tenders → All Tenders
22.) Vendor Portal Submit Bid Action
Access the bid submission interface directly from the vendor portal applications list. Qualified vendors can click the submit bid action button to open the proposal form and enter their commercial quotation details.
Navigation : Website → Tender Dashboard → Applications
23.) Vendor Bid Submission Form
Complete commercial proposals on the vendor portal by specifying delivery days, warranty periods, payment terms, commercial notes, and itemized unit pricing for required products. Vendors can upload supporting documentation attachments and finalize their proposal using the submit bid action.
Navigation : Website → Tender Dashboard → Applications
24.) Vendor Portal My Bids
Track and monitor submitted commercial bids across different tenders from the vendor portal. The list view displays tender names, reference codes, total bid amounts, processing statuses, and quick action options to open bids.
Navigation : Website → Tender Dashboard → My Bids
25.) Bid Submissions
Manage and review all submitted vendor bids organized in a Kanban board layout categorized by evaluation status stages. Each card summarizes vital proposal data including bid reference numbers, vendor names, linked tenders, bid submission dates, total amounts, and current outcome badges.
Navigation : Tender Management → Tenders → Bid Submissions
26.) Bid Submission Detail Form
Review individual vendor proposal details, itemized product pricing, quantities, sub-totals, payment terms, and delivery days. Managers can execute lifecycle actions such as starting evaluation or marking the bid as won or lost from the form header.
Navigation : Tender Management → Tenders → Bid Submissions
27.) Bid Evaluation Stage
Manage the active evaluation phase for a vendor bid record. The status bar reflects the transition from "Submitted" to "Under Evaluation," enabling managers to review commercial details, pricing, and terms before marking the bid as won or lost.
Navigation : Tender Management → Tenders → Bid Submissions
28.) Tender Bids Tab
View all vendor bids linked directly to a specific tender under the Bids tab. The sub-table displays bid references, vendor names, submission dates, total amounts, and winning or losing statuses.
Navigation : Tender Management → Tenders → All Tenders
29.) Tender Evaluation Stage
Manage the overall tender evaluation phase where managers can review submitted bids, assign winning vendors using the Select Winner action, and progress the tender toward completion.
Navigation : Tender Management → Tenders → All Tenders
30.) Winner Selection Dialog
Finalize the procurement award by confirming the selected winner vendor and corresponding winning bid within the modal dialog. Managers can review the tender details and click the Select Winner action button to officially designate the winning proposal.
Navigation : Tender Management → Tenders → All Tenders
31.) Tender Completion Stage
Finalize the tender lifecycle after selecting a winning vendor by clicking the Mark as Completed action button. The products and services table updates to display the winning vendor, winning unit prices, and winning totals, while the total winning amount is summarized at the bottom.
Navigation : Tender Management → Tenders → All Tenders
32.) Tender Purchase Order Generation Stage
Generate a purchase order directly from a finalized and completed tender record by clicking the Create Purchase Order action button. This transitions the procurement lifecycle into purchasing and fulfillment with the winning vendor.
Navigation : Tender Management → Tenders → All Tenders
33.) Tender Purchase Orders Smart Button
Access generated purchase orders directly from a completed tender record using the smart button in the header. Managers can review linked purchasing documents and track fulfillment progress associated with the winning vendor.
Navigation : Tender Management → Tenders → All Tenders
34.) Vendor Portal Purchase Orders & RFQs
Track and monitor generated purchase orders and requests for quotation associated with won tenders directly from the vendor portal dashboard. The list view displays reference numbers, tender links, order dates, totals, and document statuses.
Navigation : Website → Tender Dashboard → Purchase Orders
35.) Vendor Portal Purchase Order Detail
Inspect purchase order and request for quotation details on the vendor portal, including line items, pricing, buyer information, and communication history. Vendors can review document terms and execute actions like accepting or rejecting the order directly from the status banner.
Navigation : Website → Tender Dashboard → Purchase Orders
36.) Confirm Approval Dialog
Confirm the acceptance of a purchase order or request for quotation on the vendor portal using the confirmation modal dialog. Vendors can verify their choice and click Yes, Approve to formalize the agreement.
Navigation : Website → Tender Dashboard → Purchase Orders
37.) Vendor Portal Purchase Order Status
Track the updated status of approved orders on the vendor portal dashboard. Once confirmed, the document status changes from an RFQ to a confirmed Purchase Order badge, reflecting successful procurement finalization.
Navigation : Website → Tender Dashboard → Purchase Orders
38.) Tender Smart Buttons Overview
View aggregated smart buttons at the top of a completed tender record tracking linked documents including applications, qualified bids, purchase orders, and receipts. Managers can instantly navigate to associated downstream fulfillment and inventory records.
Navigation : Tender Management → Tenders → All Tenders
39.) Purchase Order Detail View
Inspect the fully confirmed purchase order record within the backend management interface after vendor approval. The form displays linked tender and bid references, vendor details, expected arrival dates, line-item product breakdowns, unit pricing, untaxed amounts, and document lifecycle stages.
Navigation : Tender Management → Purchase Orders
User Guide
