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POS Simplify Access Management
POS Simplify Access Management is a powerful solution designed to streamline and simplify the process of managing access rights in your Point of Sale system. With intuitive controls, customizable permissions, and secure access management, you can easily assign, monitor, and adjust user roles in real-time. Whether you're a small business or a large enterprise, our app ensures a seamless and secure experience for managing access, improving efficiency, and protecting sensitive data. Simplify your POS system today with smarter access control.
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Features
Advanced POS Access Rule Management
This feature allows administrators to define detailed access rules for one or multiple POS shops. Each rule can be applied selectively, ensuring different shops follow different operational controls. It provides a centralized way to manage POS behavior without modifying core POS settings, making it flexible and scalable for multi-store businesses.
Customizable Permissions
Our customizable permissions feature allows you to tailor access levels for individual users. You can fine-tune each user's ability to view, edit, or approve transactions, manage inventory, and generate reports. With this flexibility, you can ensure that your employees only have access to what they need to do their jobs, minimizing the risk of accidental or intentional misuse of the system.
Employee & User-Based POS Control
The app supports both single-user POS and multi-employee POS environments. Depending on the POS configuration, access can be assigned either to system users or to HR employees. Built-in validation ensures that the same user or employee cannot be assigned to multiple access rules within the same POS shop, preventing conflicts and misconfigurations.
POS Button Visibility & Action Restrictions
This feature enables complete control over POS interface buttons such as Payment, Validate, Invoice, Refund, Quotation, and Ship Later. Administrators can hide or disable sensitive actions to prevent unauthorized operations. It helps enforce business policies, reduce mistakes at the cashier level, and simplify the POS screen for staff.
Numpad & Price Modification Control
The app restricts cashier-level price manipulation by disabling numpad functions like quantity change, price change, discount application, and plus/minus adjustments. Backspace buttons can also be hidden to avoid accidental edits. This ensures pricing integrity and minimizes revenue loss due to unauthorized discounts or changes.
Product Category & Payment Method Restrictions
With this feature, businesses can limit access to specific POS product categories and payment methods per rule. This is useful for role-based selling, promotional counters, or restricted items. Payment method restrictions help control cash handling, refunds, and alternative payment usage based on staff authorization.
POS Session, Cash & Debug Security
This feature enhances POS operational security by hiding Close POS, Cash In/Out, and Debug windows. It prevents staff from closing sessions prematurely, manipulating cash balances, or accessing technical debugging tools. This ensures better session control, accountability, and system stability in live POS environments.
Screenshot
1.) POS Access Rule Configuration
POS Access Rule configuration form where administrators can create and manage access rules for specific POS shops. Users can enable or disable rule application, select POS shops, and assign users or employees based on POS type. It serves as the central control panel for managing POS permissions.
Navigation : Point of Sale → Configuration → POS Simplify Acccess
2.) POS Interface with Disabled Numpad & Price Controls
The POS frontend where critical numpad actions such as Quantity, Price, Discount, and Plus/Minus buttons are restricted. These controls are disabled based on the applied POS access rule, preventing unauthorized price or quantity modifications by cashiers.
3.) Numpad, Price & Quantity Restriction Settings
Highlights the Numpad / Price / Qty configuration tab in the access rule. Administrators can disable price changes, quantity updates, discount application, plus/minus buttons, and hide backspace buttons. This ensures strict pricing control and reduces billing errors or misuse.
4.) POS Screen with Restricted Action Buttons
POS interface where action buttons such as Quantity, Discount, and Price are visually hidden or disabled. The interface becomes simplified and role-based, allowing cashiers to focus only on permitted operations as defined by the access rule.
5.) Customer Button Restriction in POS
How the Customer button is hidden from the POS interface when restricted. Cashiers are unable to select or manage customers during order creation, ensuring customer data protection and controlled customer assignment.
6.) Customer Access Control Settings
This configuration screen allows administrators to manage customer-related permissions. Options include hiding the customer button, disabling customer creation, and preventing customer record editing directly from the POS. This feature helps maintain clean customer data and avoids unauthorized changes.
7.) POS Interface with Customer Button Hidden
The POS interface operates without customer selection when the Customer button is disabled. Orders can be processed without linking customer records, ensuring faster checkout where customer association is not required. This setup is suitable for restricted or simplified POS workflows.
8.) Customer List with Create and Edit Options Enabled
The customer list allows searching and selecting existing customers for POS orders. Options to create new customers and edit customer details are available for authorized users. This configuration supports full customer management directly from the POS interface.
9.) POS Access Rule - Customer Permission Settings
Customer-related permissions are configured at the POS access rule level. Administrators can disable customer creation and editing while keeping customer selection active. These rules are applied per POS shop and user to ensure controlled access.
10.) Customer List with Create and Edit Restricted
The customer list remains accessible for searching and assigning customers to orders. Customer creation and edit actions are removed based on applied access rules. Only viewing customer details and order history remains available.
11.) POS Order Screen with Payment Button Available
The POS order screen allows cashiers to proceed directly to payment using the Payment button. Products can be added, quantities adjusted, and totals reviewed before moving to the payment step. Access to the payment action depends on configured POS access rules.
12.) POS Access Rules - Payment Button Configuration
The POS Access configuration enables administrators to control the visibility of the Payment button. By enabling or disabling this option, payment actions can be restricted for specific users or POS shops. This helps enforce approval workflows and controlled checkout processes.
13.) POS Order Screen with Payment Button Hidden
The Payment button is removed from the POS interface when restricted through access rules. Orders can still be created and managed, but checkout cannot be initiated by the cashier. This setup is useful where payment authorization is handled separately.
14.) POS Payment Screen with Action Buttons Enabled
The payment screen provides options such as Invoice, Tip, Ship Later, and Validate to complete the transaction. These actions support flexible billing, customer invoicing, and delivery workflows. Each option can be individually controlled through POS access settings.
15.) POS Access Rules - General Button Restrictions
General action buttons like Validate, Invoice, Tip, and Ship Later can be selectively hidden from the POS interface. These settings are applied per POS shop and user to ensure operational compliance. Restricted buttons are completely removed from the cashier view.
16.) POS Payment Screen with Restricted Action Buttons
When action buttons are restricted, only allowed payment methods remain visible. The cashier can process payments without access to invoicing, tips, or shipping options. This ensures a simplified and controlled payment workflow.
17.) POS Action Menu with Cancel Order Option
The Actions menu includes an option to cancel or delete the current order. This action allows authorized users to remove an order before completion. Visibility of this option is controlled through POS access rules.
18.) Order List with Delete Icon Available
The order list displays all active orders with a delete icon beside each entry. Authorized users can remove ongoing orders directly from the list. This helps manage incorrect or abandoned orders efficiently.
19.) POS Access Rule - Delete/Cancel Order Control
The POS Access configuration allows enabling or disabling the Delete/Cancel Order button. When enabled, users can cancel orders from the POS interface and order list. This setting is applied per POS shop and user.
20.) POS Action Menu with Cancel Order Restricted
The Cancel Order option is removed from the Actions menu when restricted. Orders can still be processed normally, but deletion is not permitted. This prevents accidental or unauthorized order removal.
21.) Order List without Delete Option
The order list displays ongoing orders without any delete controls. Orders remain visible for reference and continuation only. Cancellation actions are restricted by access rules.
22.) POS Order List with Status Filter
The order list includes a status filter that allows users to view orders by state such as Ongoing, Payment, Receipt, or Paid. This helps quickly locate specific orders during POS operations. The filter improves navigation and order management efficiency.
23.) POS Access Rule - Show Active Orders Only
The POS Access configuration provides an option to enable Show Active Orders Only. When enabled, the order list is restricted to display only ongoing orders. This setting helps reduce clutter and keeps the focus on active transactions.
24.) POS Order List Displaying Active Orders Only
Only active (ongoing) orders are visible in the order list when the restriction is applied. Completed or paid orders are hidden from view. This ensures faster order selection and a simplified POS interface for daily operations.
25.) POS Interface with General Menu Options Enabled
The POS menu displays options like Cash In/Out, Close Register, and Debug Window when access is allowed. Authorized users can manage cash movements, close the POS session, and access technical tools. Visibility depends on the configured POS access rules.
26.) POS Access Rules - General Access Configuration
The General Access tab allows administrators to control high-level POS options such as Cash In/Out, Close Register, and Debug Window. These settings help restrict sensitive operations at the POS. Access rules are applied per POS shop and assigned user.
27.) POS Interface with General Menu Options Restricted
General menu options are hidden when restrictions are applied through POS access settings. Cashiers can continue selling products without access to administrative or technical features. This ensures secure and controlled POS operations.
28.) POS Action Buttons - Before Applying Access Rules
POS Actions popup before applying any access rules. All action buttons such as Customer Note, Pricelist, Refund, and Cancel Order are visible and accessible to the cashier.
29.) POS Access Rule Configuration - Action Buttons
POS Access configuration under the Action Buttons tab. Specific action buttons like Customer Note, Refund, and Price List are selected to be hidden for the assigned POS shop and user.
30.) POS Action Buttons - After Applying Access Rules
Actions popup after access rules are applied. Restricted buttons such as Customer Note, Refund, and Price List are no longer visible, ensuring controlled access based on the configured POS Access rule.
31.) POS Categories - Before Category Restriction
POS product categories (Misc, Desks, Chairs) before any category restrictions are applied, allowing the cashier to view and sell products from all categories.
32.) POS Access Rule Configuration - Category Restriction
This screen shows the Category & Payment Restriction tab in POS Access configuration. Selected categories (Chairs and Misc) are restricted, meaning they will be hidden from the POS interface.
33.) POS Products - After Category Restriction
This screen shows the POS product list after category restrictions are applied. Only products belonging to the allowed category (Desks) are visible, while restricted categories and their products are hidden from the cashier.
34.) POS Payment Methods - Before Applying Restrictions
This screen shows the POS payment selection before applying any payment method restrictions. All configured payment methods are available to the cashier during checkout.
35.) POS Access Rule Configuration - Restrict Payment Methods
This screen displays the POS Access configuration under the Category & Payment Restriction tab, where specific payment methods can be restricted for the selected POS shop and user.
36.) POS Payment Methods - After Applying Restrictions
This screen shows the POS payment screen after payment method restrictions are applied. Only the allowed payment methods are visible, while restricted methods are hidden to enforce controlled payment access.
User Guide
