Our Most Suggested Products
Employee Passport / Visa
The Employee Visa/Passport Management app streamlines the process of managing employee visa and passport information. It enables HR teams to efficiently track visa statuses, ensure timely renewals, and avoid potential compliance issues. The app offers features such as automatic visa expiry notifications, detailed record-keeping, and real-time updates on employee visa statuses (Approved, Expired, Under Progress, etc.).
Video Tutorial
Features
Screenshots
Support
Service
Features
Automated Expiry Notifications
Automatically sends email alerts to the responsible person based on visa expiry. You can set the notification period for a day, week, month, or customize the number of days before expiration.
Real-Time Passport Status Updates
Track employee visa status in real time. The system will update the status to "Expired" or "Under Progress" based on the expiry date, offering a seamless and automated approach to status management.
Customizable Grouping of Visa Information
Easily organize employee visa information by employee, application date, and visa status. This helps streamline reporting and sorting of employee visa details according to your needs.
Screenshot
1.) Employee Visa Expiry Notifications Configuration
This section allows the configuration of notifications for employee visa expirations. You can specify the number of days in advance (e.g., 1 day) to trigger notifications and designate the relevant personnel to be alerted when an employee’s visa is nearing expiration. This feature ensures timely reminders and effective management of visa status.
Navigation : Settings → General Settings → Employees → Employee Visa Expiry Notifications
2.) Employee Visa Information (Expired Status)
employees visa information, where the status is marked as Expired. The expired visa is clearly indicated next to the application details, which helps in tracking and managing expired visas for employees. This feature ensures effective monitoring of visa validity within the organization.
Navigation : Employees → Visa Information
3.) Employee Visa Information (Approved Status)
displays the visa details of an employee with the status marked as Approved. The visa status is shown alongside relevant details such as the application number, application date, and visa expiry date. This feature ensures that approved visas are effectively tracked and managed.
Navigation : Employees → Visa Information
4.) Visa Expiry Notification Email Template
the email template used for notifying concerned parties about an employee's visa nearing expiration. The email includes essential details such as the employee's name, visa application number, expiry date, and status. This ensures that relevant stakeholders are promptly informed before the visa expires.
Navigation : Settings → Emails
5.) Employee Visa Information Overview
the list view of employee visa information, providing an overview of all visa applications. It includes key details such as application number, employee name, application date, expiry date, and current visa status (e.g., Approved, Expired, Under Progress). This feature allows for quick access and efficient management of all employee visa records.
Navigation : Employees → Employee Visa Information
6.) Adding New Employee Visa Information
the interface for creating a new employee visa record. You can enter details such as the employee's name, application number, application date, and duration. The Generate option allows for auto-calculation of the visa expiry date based on the specified duration.
Navigation : Employees → Employee Visa Information
7.) Creating New Employee Visa Information
the creation of a new employee visa record. It shows the employee's application details, including the application number, application date, duration in months, and calculated visa expiry date. This interface ensures that new employee visa information can be easily recorded and managed within the system.
Navigation : Employees → Employee Visa Information
8.) Filtering and Grouping Employee Visa Information
the available filtering and grouping options for employee visa information. You can filter visa records based on their status (e.g., Approved, Under Progress, Expired) and group the records by employee, application date, or status. This functionality allows for customized views and efficient management of employee visa data.
Navigation : Employees → Employee Visa Information → Filters / Group By
User Guide
