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Cash Management
The Petty Cash Management Application provides a streamlined solution for managing internal cash requests, approvals, and expenses within an organization. It allows users to request petty cash, track approvals, record expenses, and monitor cash balances in real time. The system centralizes financial operations, improves transparency, and simplifies audit processes.
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Features
Smart Petty Cash Requests
Users can create cash requests with clear descriptions, amounts, and attachments. Each request follows an approval workflow for full transparency. Real-time status updates keep users informed at every stage.
Streamlined Expense Submission
Employees can record expenses with receipts, categories, and detailed notes. All expenses are linked to approved requests for proper tracking. Finance teams can quickly validate and approve or reject entries.
Category-Wise Cash Dashboards
Interactive dashboards show total, approved, pending, and completed amounts. Each petty cash category Bank, Cash, Miscellaneous has its own summary box. Users can drill down into requests, expenses, and ledger entries instantly.
Professional PDF Report Generation
Generate clean and structured PDF reports for any cash request or expense. Reports include employee details, entries, totals, signatures, and descriptions. Ideal for audits, record-keeping, and financial documentation.
Screenshot
1.) Cash Management Dashboard
The dashboard provides an overview of all petty cash activities across financial journals. It highlights total requests, approved amounts, pending items, and completed expenses. Users can quickly access request records, expense entries, and financial summaries for each journal.
Navigation : Invoicing → Cash Management → Cash Dashboard
2.) Cash Management Request List
This view displays all recorded cash requests with key details such as requester, journal source, and requested amount. Users can review pending and completed requests and identify responsible employees for each transaction.
Navigation : Invoicing → Cash Management → Cash Request
3.) Cash Management Request Details
This view displays the full details of a cash request including requester, approver, journals, and transaction amount. The request status flows through defined stages to track progress from creation to approval. Users can initiate the request process using the action button and review all related communication notes.
Navigation : Invoicing → Cash Management → Cash Request
4.) Cash Management Request Approval
This view enables authorized users to validate or decline a cash request based on internal financial requirements. All request details, including journals, requester information, and requested amount, are displayed for clear review. The workflow indicators guide the user through each stage, reflecting the movement from draft to approval.
Navigation : Invoicing → Cash Management → Cash Request
5.) Cash Management Approved Request
This view presents the finalized details of an approved cash request, including requester, recipient, journals, and approved amount. The linked payment reference is displayed to indicate that the financial entry has been successfully generated. Users can review the activity history to track creation, approval, and related system actions.
Navigation : Invoicing → Cash Management → Cash Request
6.) Cash Management Journal Entry Overview
This view provides the journal entry generated from the approved cash request, showing the reference and accounting date. All debit and credit movements are listed clearly, reflecting the transfer between the bank and cash accounts. Users can review or adjust the entry using available actions, ensuring accurate financial tracking.
Navigation : Invoicing → Cash Management → Cash Request → View Journal Entry
7.) Cash Request Print Option
This view displays the approved cash request with the option to print the petty cash request document. The print menu provides access to generate a formatted petty cash request for record-keeping or submission.
Navigation : Invoicing → Cash Management → Cash Request
8.) Cash Request Printable Document
This document displays the formatted printable version of the cash request. It includes company details, requester and approver information, payment journals, and request amount. Signature sections are provided for both the requester and approver for formal validation.
9.) Cash Expense Overview
This view shows the list of recorded cash expenses along with employee and journal details. It provides quick access to create new expense entries or review existing transactions. The layout helps users monitor expenses that are pending approval or processing.
Navigation : Invoicing → Cash Management → Cash Expense
10.) Cash Expense Details
This view displays the details of a cash expense submission, including employee information and expense lines. It shows the total amount spent, remaining balance, and a description of the expense purpose. Users can review, confirm, and process the expense as part of the cash management workflow.
Navigation : Invoicing → Cash Management → Cash Expense
11.) Cash Expense Confirmation
This view shows a cash expense entry that has been confirmed and is ready for payment processing. It outlines the expense items, employee details, and current balance information. Status indicators and action buttons help guide the user through the next steps in the workflow.
Navigation : Invoicing → Cash Management → Cash Expense
12.) Cash Expense Payment
This view shows a cash expense entry after its payment has been processed. The record is now in the Payment Processed state, and a journal entry has been generated.A Done button is available.
Navigation : Invoicing → Cash Management → Cash Expense
13.) Cash Expense Done
This view shows a cash expense record after moving to the Done state. The payment has been processed, and the transaction is now completed and closed. The Done button here only sets the record to the Done state.
Navigation : Invoicing → Cash Management → Cash Expense
14.) Journal Entry Posted
This view displays the journal entry automatically created from the processed cash expense. It shows the debit and credit movements recorded for the transaction. The entry is already posted and reflects the completed financial impact.
Navigation : Invoicing → Cash Management → Cash Expense → View Journal Entry
15.) Cash Expense
This stage shows a newly created cash expense awaiting validation. The expense details and amount are recorded but not yet approved. The user can review the entry and proceed with confirmation.
Navigation : Invoicing → Cash Management → Cash Expense
16.) Cash Expense Invalid Operation
An invalid operation message is displayed when the entered expense exceeds the available petty cash balance. The system prevents confirmation to ensure compliance with cash limits. The user must adjust the expense amount to proceed.
Navigation : Invoicing → Cash Management → Cash Expense
17.) Cash Expense Print
The user opens the print menu to generate a petty cash expense document. This option provides a formatted printout of the completed cash expense details. It is available once the expense has reached the Done stage.
Navigation : Invoicing → Cash Management → Cash Expense
18.) Cash Expense Printed Report
A generated document showing the finalized petty cash expense details. It includes company information, employee name, accounts, and total expense amount. The printout also provides signature sections for the employee and approver.
19.) Cash Dashboard
A consolidated overview summarizing petty cash requests and expenses for each cash category. Each section displays totals, approval status, pending items, and corresponding amounts. Buttons allow quick access to request records, expense records, and detailed entries.
Navigation : Invoicing → Cash Management → Cash Dashboard
User Guide
